Notion

Notion is an all-in-one workspace where people can take notes, write documents, plan projects, and organise information in one place. Pages can hold text, checklists, tables, calendars, and databases, and they can be linked together to build a personal wiki or a team hub. It is available on the web and on desktop and mobile apps, so notes stay in sync across devices. Individuals and small teams use it to replace scattered documents and apps.

Key Features

• Notes, docs, and wikis in one workspace
• Databases with table, board, and calendar views
• Templates for projects, notes, and planning
• Task tracking with assignees and deadlines
• Team sharing with comments and permissions
• AI helper for drafting and summarising text

Pricing

Prices as listed in 2026 research. Always check the official site for the latest price — plans change. Free plan: Yes — it has a free plan.

How it works

Users can start from a blank page or a template for meeting notes, habit trackers, project plans, or content calendars. Databases can be viewed as tables, boards, timelines, or calendars, which makes it easy to track tasks and deadlines. Teams can comment, assign work, and share pages with set permissions. Notion also offers an AI helper that can draft, summarise, and improve text inside a page.

Students use Notion to organise lecture notes and revision plans, while writers use it to plan articles and track ideas. Small teams use it for project tracking, meeting notes, and shared documentation, and business owners use it to keep plans, lists, and records in one workspace. It suits anyone who wants a flexible system for notes and planning.

Pros and Cons

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